Reserve spaces and resources in one request.
Staff pick a space, like the gym, library, or theater, and borrow what they need, like a projector, TV, or laptop cart. They can see what's free before they ask.
First 30 days freeFor your whole district, no credit card
Approvals your wayEach school sets its own approval rules
Highly customizableSet up to fit your school's needs
$25 per schoolPer month, or $260 per school per year
The everyday problem
Reserving the gym shouldn't take five emails.
A teacher fills out a form to use the gym for Science Night. Someone in the office checks a calendar, emails back about the time, forwards a note about chairs to the custodian, and asks about a projector. The approval arrives as a reply buried in an inbox, and nobody is sure the cart will be there on Thursday.
Wise Old Owl Reservations keeps the request and the details, calendar blocked, the approval, and the conversation together, so staff know where things stand without asking twice.
How it works
One place to ask, approve, and get ready.
School staff make the request. Your school decides how it gets approved.
Ask for room setup or A/V support up front.
Extras like room setup, A/V support, or after-hours access go on the same request, and the people who handle them get a note.
Approvals set up your way.
Your school decides who approves what. Create groups like Athletics, AV, or Facilities and choose which spaces, equipment, and services each one signs off on. Each group approves its part, and a decline comes with a reason so staff can change the request and send it again.
Questions stay with the request.
Staff and reviewers message each other on the request itself, and email notifications let people know when it's their turn.
See what's booked before you ask.
The calendar shows confirmed and pending reservations and the days your school is closed. Staff can click an open spot to start a request.
One admin sees everything at their school.
Each school has an admin who can see every reservation at that school, so nothing gets approved in a side conversation.
Simple per-school pricing
$25 per school / month
or $260 per school per year · first 30 days free · no credit
card needed
Pay monthly or yearly by card, or by invoice if your district needs one. Your first 30 days are free for your whole district.
| Monthly billing | $100 / month |
| Yearly billing | $1,040 / year |
| You save with yearly billing | $160 |
5 or more schools? Ask about volume pricing.
Setup and support
Get set up during your free month.
Add your schools' spaces, resources, and extras, and set the approval rules for each school. We'll help you get started and answer questions along the way.
When your staff has questions, our team will be there to assist.
Also from Wise Old Owl
Facility Rentals
Let community groups, churches, and businesses rent your gyms and auditoriums, with staff approval on every request. No cost to your district. A small fee comes out of each rental payment.
Guides for school teams
Comparing ways to book rooms and equipment?
Buyer FAQs
Questions schools ask before a walkthrough.
Who can reserve, approvals, pricing, and what happens after you reach out.
Who can make reservations?
School staff in your district. Staff sign in by invitation or can sign up with their district's email address, your choice. Either way only your own staff can make reservations.
How do approvals work?
Design the approval process the way you want it to work: a hierarchical approval step, an approval owner for each space, resource, and extra, or a combination of both. Set it up for what makes sense for you. Each school sets up its own groups, and each school's admin can see every reservation at that school.
What can staff reserve?
Spaces, like gyms, classrooms, libraries, and auditoriums. Resources, like projectors, TVs, and computer carts. Staff can also add extras, like room setup or A/V support, to a reservation.
How much does it cost?
$25 per school per month, or $260 per school per year. Districts with 5 or more schools can ask about volume pricing.
What happens after the free 30 days?
Your first 30 days are free for your whole district, with no credit card needed. After that, you choose monthly or yearly billing.
How do staff sign in?
Your district chooses the sign-in options that fit. Staff can sign in with an email and password, with their Google or Microsoft account, through your district's sign-in provider (such as Clever, ClassLink, or Okta), or with a sign-in link or one-time code sent to their email.
Do we need Facility Rentals too?
No. Reservations works on its own. Facility Rentals is a separate Wise Old Owl product for renting school spaces to community groups, and you can add it if your district wants one.
What happens after we request a walkthrough?
We'll reply within three business days to schedule a time. We'll talk through how your schools handle reservations today and show you how Reservations works. If it's a fit, your free 30 days start when you're ready.
First 30 days free
See how Reservations fits your schools.
Tell us how your schools handle reservations today. We'll walk through it together, show you Reservations, and start your free 30 days when you're ready.
Reply within three business days
30 days free, no credit card